Commonly Used Forms – CECS Office of Graduate Affairs (2024)

Registration

• The deadline for Restricted Registrations/Overrides for Summer 2024 Registration is May 10, 2024 by 4pm.
• If you receive an email from notify@ngwebsolutions.com, this is because there is an issue with your registration. Please read the email as there is very important information therein that will prevent the Office of Graduate Affairs from registering you for the requested classes.
• UCF CECS Registration Agreement Dynamic Form – THIS IS NOT THE OVERRIDE FORM! This form is a dynamic form for CECS Special Registration Agreement . This form is needed for graduate students to register for any Variable Credit Hour Course in our college (XXX 6908, XXX 6918, XXX 6946, XXX 6958, XXX 6971, XXX 7919, or XXX 7980).
• UCF CECS Graduate Override Dynamic Form: The Graduate Override form is only for access to a class where a prerequisite is required, 0V91 section of courses AFTER APPROVAL FROM COVE, or for IDS 6999.
• SACM AND FULLBRIGHT ONLY:If you are a SACM or Fullbright student please use this Override Dynamic Form to register for Section 002 courses ONLY.
• For Student guides on how to fill out the dynamic forms, please see the Guide for Restricted Registration – Student Edition and the Guide for Override Forms – Student Edition.
• For Instructor Guides on how to fill out the dynamic forms, please see the Instructor’s Guide on How to Complete Override Forms and Instructor’s Guide on How to Completed Restricted Registration Forms.

Program of Study

• Each graduate student must have a Program of Study on file by their 12th hour in their program.  These forms can be located on your department’s home pages and are simply the courses you have completed and plan to complete to meet your degree’s requirements.
• This form should be completed with your advisor.  If you are pursuing a non-thesis MS program, your program’s Graduate Program Director will act as your advisor.
  • CECE – https://www.cece.ucf.edu/graduate/
  • CS – https://www.cs.ucf.edu/academics/current-graduate-students/
  • ECE – https://www.ece.ucf.edu/graduate-programs/
  • IEMS – https://iems.ucf.edu/graduate
  • MSE – http://mse.ucf.edu/graduate-program/
  • MAE – http://mae.ucf.edu/advising/graduate-forms/
  • Modeling & Simulation – https://msgrad.ist.ucf.edu/Forms.aspx

CECS How to Access Unofficial Transcripts

Here is a step by step guide on how to access your unofficial transcripts through your myUCF Portal.

Committee Forms

• The College of Graduate Studies has both the Doctoral and Thesis Committee Forms in dynamic forms.
• For doctoral students (at a minimum), you must have three members from your department and one member from outside of your department.  For both thesis and dissertation students, most of your committee members must be Graduate Faculty members.
• Before submitting either a thesis or dissertation committee for approval, please make sure that your Program of Study is approved and processed by the College of Graduate Studies.  These eForms originate by your program’s Graduate Advising Office.
• To find out committee member status, please visit the Graduate Faculty Page.
• To initiate a thesis or dissertation committee form, please fill out the dynamic Thesis and Dissertation Committee Form.
• To initiate a dissertation committee form where you need six members, please fill out the dynamic Dissertation Committee Form – 6 Members.

Graduate Procedures

• Filing your Intent to Graduate – The Intent to Graduate is filed online during the period designated on UCF Academic Calendar
• Graduate Petition Form  – Graduate students who wish to request an exception to university policy must complete this form to begin the process.
• Traveling Scholar Form – To request that courses taken at another institution apply toward completion of your UCF degree. After reading the form, complete the fields, have your advisor sign it, then submit the endorsed form and syllabus (or syllabi) to gradservices@ucf.edu.
• Thesis/Dissertation Approval Form – This form is used by Thesis and Dissertation students who have successfully defended. It will be started by the student once they have completed their defense and automatically sent from member to member. Students MUST complete their final submission before Graduate Studies will approve this form.

Student Services

• Change of Address Form
• Name Change Form 
• Student Grade Appeal Form 
• Thesis & Dissertation Webcourse (https://webcourses.ucf.edu/enroll/EREP7Y)
• Integrity Training (https://graduate.ucf.edu/pathways-to-success/#Academic Integrity Workshops)
• Binding Services for students who want their Thesis and Dissertation presentation bound

Forms for Research-Oriented Students

• Defense Link – Submit your request to convene your thesis/dissertation defense.

Performance Assessment

• PhD Annual Review
• GTA Assessment  

7-Year Plan

Students nearing 21 semesters since their admit term will need to complete a 7-Year Plan.

Probation Plan Agreement

Students who are placed on probation by the College of Graduate Studies are required to meet with their graduate program director to create a Probation Plan.